BL Companies | Employee Handbook | 2022

Those receipts should be saved in order to cross reference with the invoices BL receives from CLC and also for billing purposes. In the rare circumstance when CLC is not available, and you reserve and pay for a hotel stay on your own credit card, you will need to electronically attach a copy of the detailed hotel receipt to your expense report submission. MEALS & ENTERTAINMENT – detailed vendor receipt, listing items purchased (not a summary credit card signature receipt). You must also document: ▫ names, titles, and company affiliation of individuals present; ▫ name and location of where the meal or event took place; ▫ exact amount and date of the expense; and ▫ specific business topic discussed as well as when it was discussed (before, during, after) in the case of entertainment events. CAR RENTAL – rental car agreement and credit card receipt obtained from rental car company (if not using corporate account). OTHER – Actual bills/receipts should be

scanned and uploaded/attached to the electronic expense report submission. The employee should keep the original receipts for at least one month after receiving reimbursement. When a receipt is not available, a full explanation of the expense and the reason for the missing receipt are required. Approval Process All employee expense reports must be submitted electronically by the employee within Deltek Vision and electronically approved by the employee’s supervisor. By doing so, both the employee and supervisor are representing that they have reviewed the entire statement and authorize that the expenses were actually incurred, are in accordance with Company policy as being reasonable and business- related with all required documentation attached, and, if applicable, are in accordance with client contracts. Employee expense statement submissions that are incorrect or incomplete (i.e. lacking supervisory approval and/or required IRS documentation) will be returned to the employee for corrective action.

44 Employee Handbook BL Companies