BL Companies | Employee Handbook | 2022

Deadline for Submission Please be cognizant of payroll dates. In order to obtain reimbursement with the bi-weekly payroll, expense statements must be approved within Deltek Vision by 10:00am Friday of the payroll period in which they were incurred. Only those submissions that have all required documentation electronically attached as well as proper supervisory approval will be processed in that week’s payroll. Expenses submitted more than two (2) weeks after they were incurred, or which have not been submitted with the required documentation by that time, will not be reimbursed. When expenses are submitted late, the Company may be unable to obtain reimbursement from the client. Examples of NON-Reimbursable Expenses include: ▪ Traffic violations including speeding and parking tickets; ▪ Hotel room movies and video games; ▪ Laundry service (unless an unusual length of stay warrants); ▪ Employee only meals when in-town; ▪ Alcoholic beverages except in connection with client entertainment; (Employees should not drink if driving) ▪ Personal entertainment expenses; and ▪ Non-reimbursable vehicle expenses noted on the following page. Travel Many employees travel on Company business to job sites, to other Company offices or to meet with clients, vendors or other consultants. Whenever an employee travels, he or she represents the Company and his or her conduct reflects on the Company. Employees should always conduct themselves in a professional

manner. This standard applies at all times during a trip on Company business. While traveling, employees are not compensated for sleep time, meal periods or any other time periods during which they are not actually working. Recording Travel Expenses Travel expenses should always be charged to a project number. It is not appropriate to charge expenses to “admin” or “promo” when they relate to a project. Even if the client contract does not allow the Company to charge the client for travel expenses, the expense should be recorded to the project. Mileage should always be charged to a project number, when it relates to a project, for all Company vehicles and personal vehicles. For rental cars, the rental bill should be submitted with gas receipts on the employee’s expense report and charged to the appropriate project. Expenses must be supported by receipts. Personal car mileage should be reported on the employee’s expense report and Company vehicle mileage must be entered on the Vehicle Mileage Log located in each vehicle. The correct project number must be noted on both the expense report and the log. The employee should submit mileage and expenses weekly. If submitted later than two (2) weeks after the date incurred, mileage and expenses may not be reimbursed. Reimbursable Vehicle Expenses The following vehicle-related expenses will be reimbursed upon submission of receipts or other documentation: ▪ Tolls and parking are always reimbursed if supported by receipts. ▪ Gasoline & oil are reimbursed for Company vehicles and rental cars only but are not reimbursed for personal cars because these costs are included in the IRS mileage rate.

Employee Handbook

Employee Ownership 45