BL Companies | Employee Handbook | 2022

Mileage ▪ Personal car – Mileage is reimbursed at the IRS rate for actual mileage. If traveling directly from home to client, deduct the mileage of the normal commute and submit the extra mileage under the appropriate project number. ▪ Company vehicle – No reimbursement to employee, but mileage should be recorded on the Vehicle Mileage Log and recorded to the appropriate project number. ▪ Rental car – No reimbursement to employee for mileage. Submit rental car invoice. Should be charged to the project number. Non-Reimbursable Vehicle Related Expenses The following expenses will not be reimbursed: ▪ Speeding tickets; ▪ Parking tickets; ▪ Automobile Insurance premiums for personal cars – included in IRS rate; ▪ Maintenance for personal cars – included in IRS rate; ▪ Depreciation or wear and tear for personal car – include in the IRS rate; ▪ If an employee chooses to use a personal car when a Company vehicle

was available, or when a rental car would have been less expensive, the employee will not be reimbursed for mileage. Tolls and parking will still be reimbursed. Additional Coverage Offered for Rental Cars Employees should purchase the collision damage waiver when renting a car if the Company is entitled to recover the transportation expense from the client. If the rental car expense is to be charged to the Company, employees should decline the collision damage waiver. BL Companies has established an account with Enterprise. All vehicle rentals should go through this account which is billed directly to the Company. The employee should not have to use his or her personal credit card. Personal Use of Company Vehicles General Policy – Company vehicles are NOT to be used for personal purposes. Under IRS rules, personal use of a Company vehicle constitutes compensation to the employee and is taxable income to the employee. Commuting between home and office is personal use according to IRS regulations. Accordingly, if an employee uses a Company vehicle for a personal use (including commuting), then the employee must report the use to the Accounting Department, on an annual basis. IRS requires the value of the use to be included on the

Under IRS rules, personal use of a Company vehicle constitutes compensation to the employee and is taxable income to the employee.

46 Employee Handbook BL Companies