BL Companies | Employee Handbook | 2024

Overtime work must always be approved in advance by the employee’s Department Director or supervisor before it is performed. Wage Garnishments If necessary, the Company will comply with any court ordered wage garnishment from employees’ paychecks. BL Companies acts in accordance with the federal Consumer Credit Protection Act, which places restrictions on the total amount that may be garnished from an employee’s paycheck. BUSINESS TRAVEL AND EXPENSES It is BL Companies’ policy to reimburse employees for ordinary, necessary and reasonable business expenses that are directly connected with, or pertaining to, the transaction of Company business. Such expenses are to be documented in accordance with the reimbursement policy, reported on an electronic expense report, and electronically approved by the employee’s supervisor. Failure to comply with this policy may result in denial of reimbursement for claimed expenses. Documentation and IRS Requirements All requests for expense reimbursement must be accompanied by a valid receipt and supporting documentation. All receipts and supporting documentation must be electronically attached to the expense report submission. The documentation required is not only to meet the Company’s internal requirements, but to meet the

requirements of clients who have the right to audit the Company’s billing and to comply with IRS requirements. Employees must submit the following documentation along with their expense report: HOTEL – BL has partnered with a Third Party Travel Vendor to manage its corporate lodging needs. In addition to cost savings, this process helps BL to be more efficient with booking reservations, eliminating fraudulent charges, and streamlining our billing process to obtain required back-up for client invoicing. All employees should receive a receipt upon checkout. Those receipts should be saved in order to cross reference with the invoices BL receives and also for billing purposes. When you reserve and pay for a hotel stay on your own credit card, you will need to electronically attach a copy of the detailed hotel receipt to your expense report submission. MEALS & ENTERTAINMENT – detailed vendor receipt, listing items purchased (not a summary credit card signature receipt). You must also document: ▫ names, titles, and company affiliation of individuals present; ▫ name and location of where the meal or event took place; ▫ exact amount and date of the expense; and

Employee Handbook

Employee Ownership 45