BL Companies | Employee Handbook | 2024

▫ specific business topic discussed as well as when it was discussed (before, during, after) in the case of entertainment events. CAR RENTAL – rental car agreement and credit card receipt obtained from rental car company (if not using corporate account). OTHER – Actual bills/receipts should be scanned and uploaded/attached to the electronic expense report submission. The employee should keep the original receipts for at least one month after receiving reimbursement. When a receipt is not available, a full explanation of the expense and the reason for the missing receipt are required. Approval Process All employee expense reports must be submitted electronically by the employee within Deltek Vision and electronically approved by the employee’s supervisor. By doing so, both the employee and supervisor are representing that they have reviewed the entire statement and authorize that the expenses were actually incurred, are in accordance with Company policy as being reasonable and business- related with all

required documentation attached, and, if applicable, are in accordance with client contracts. Employee expense statement submissions that are incorrect or incomplete (i.e. lacking supervisory approval and/or required IRS documentation) will be returned to the employee for corrective action. Deadline for Submission Please be cognizant of payroll dates. In order to obtain reimbursement with the bi-weekly payroll, expense statements must be approved within Deltek Vision by 10:00am Friday of the payroll period in which they were incurred. Only those submissions that have all required documentation electronically attached as well as proper supervisory approval will be processed in that week’s payroll. Expenses submitted more than two (2) weeks after they were incurred, or which have not been submitted with the required documentation by that time, will not be reimbursed. When expenses are submitted late, the Company may be unable to obtain reimbursement from the client. Examples of NON-Reimbursable Expenses

46 Employee Handbook BL Companies